Looking to integrate your WordPress site to an Airtable database? Looking for a solution to automatically export Gravity Forms entries to an external database? Do you want to send data from your WordPress site to your Airtable database? Looking to connect Gravity Forms WordPress plugin to save the form entries on Airtable? Let’s see how you can do it in this article.
Why you should connect Gravity Forms and Airtable?
Airtable is a powerful and easy-to-use business solution for centralizing and managing your company’s data, such as customers, leads, tasks, projects, and products. It’s a modern alternative to other data management tools like Google Sheets and Excel.
Airtable can also be used to automate repetitive tasks and create workflows that save you time.
So, once you’ve linked your WordPress site to Airtable, you’ll have a single source of truth for your business, with all of your data, workflows, and teams communicating with one another.
When you are a WordPress user you don’t have to look for external form solutions such as Google Forms, Jot Forms, etc, just because they can be connected to Airtable.
Gravity Forms being a very powerful form plugin to create any type of forms for your business needs can be used as a WordPress alternative for Google Forms and Jot Forms, especially when you want to connect your forms to Airtable. It is a great solution when you want to have an Airtable forms conditional logic
Tablesome – Gravity Forms and Airtable Connector
When Gravity Forms and Airtable are linked together, you have a powerful tool in your business arsenal.
You can connect the popular WordPress Gravity Forms plugin to the Airtable database tool using Tablesome plugin. Tablesome is a WordPress Airtable plugin that can be used as a Gravity Forms Airtable add-on that helps you connect Gravity Forms to Airtable.
Tablesome is not just for Gravity Forms but a connector for WordPress and Airtable to integrate Airtable with WordPress.
You can use Tablesome to link the Gravity Forms fields with your Airtable database tables.
In this article, we’ll show you how use Tablesome to connect WordPress to Airtable, allowing you to send any data collected via your Gravity Forms forms to your Airtable account.
Note: Gravity Forms Airtable Integration with Tablesome is in development and you can apply to get the Beta version when it is ready!
How To Connect Gravity Forms to Airtable
In order to connect Gravity Forms to Airtable you need to first create your Gravity Forms form and then create an Airtable table and then connect it using Airtable API key. Let’s see how this can be done.
Step-1: Creating a New Table in Airtable:
(Note: Before you move to this step you have to create the Gravity Forms form)
- Login to your Airtable account.
- If you don’t have one, you’ll need to set up your Airtable account.
- Then go to your database and create a new Airtable table
- Create new table columns and change the columns headers based on your Gravity Forms form. We will link the form fields and columns later.
Step-2: Integration using Airtable API Key
- You’ll need to enter your API key to authorize Tablesome to access your account and Airtable bases.
- Go to your WordPress site and then Tablesome →Tablesome Settings → Integrations → Airtable
- Here paste the Airtable API Key and click the “Connect to Airtable” button
- After Airtable is connected, click “Save” to save the Tablesome Settings
Step-3: Creating an Gravity Forms Airtable Workflow with Tablesome
Now you have to setup a Tablesome workflow to connect Gravity Forms to Airtable table.
- Go to Tablesome → Create New Table, and give this workflow a good title
- Under ‘Workflows’ go to Trigger 1 section, here select Gravity Forms Integration
- Select the ‘On Form Submit (Gravity Forms)’ trigger and select the form that we have just created
- Then go to Action 1 → Airtable Integration → ‘Add Record to Airtable DB’ action
Step-4: Map Fields
Next go to the Map User Field section, to map the form fields to the Airtable table columns
- First, select the Form field on the left side and then select the corresponding Airtable column on the right side
- Repeat this process for each field on your Gravity Forms form
- Click the ‘Save’ button at the bottom to save your changes.
Now you’re ready to start sending your Gravity Forms form submissions to Airtable. Tablesome will send data to Airtable whenever someone submits this form.